Fees & Payment
Choose from a range of stand options to best promote your organisation during the 2023 EAIE Exhibition in Rotterdam. Exhibition bookings for the 2023 EAIE Conference and Exhibition in Rotterdam are now closed and the dates and fees listed below are for your information only.
If you are interested in booking a stand for the EAIE 2024 Exhibition in Toulouse, please contact us to receive more information.
Stand fees
Early-bird: until 31 March 2023
Regular (early-bird fee +10%): 01 April to 31 July 2023
Late (regular fee + additional charge): from 01 August 2023
Pre-built shell scheme
| Size | Row stand | Corner stand |
|---|---|---|
| Per m² | €740 | €814 |
| 9 m² | €6660 | €7326 |
| 12 m² | €8880 | €9768 |
| 15 m² | €11,100 | €12,210 |
| 18 m² | €13,320 | €14,652 |
| 21 m² | €15,540 | €17,094 |
| 24 m² | €17,760 | €19,536 |
| 27 m² | €19,980 | €21,978 |
| 30 m² | €22,200 | €24,420 |
| 33 m² | €24,420 | €26,862 |
| 36 m² | €26,640 | €29,304 |
Exhibitors with stands under 25m² can upgrade their stand to a premium package. The pricing starts from €944 per m², please contact us for more information on bespoke packages.
Space only
| Size | All types |
|---|---|
| Per m² | €725 |
Prices shown are regular rates exclusive of VAT. The cleaning and services fees are included. View the full Terms and Conditions.
Entitlements per stand
| Stand fee includes the following: | 9 m² | 12 m² | 15 m² | 18 m² | 21 m² | 24 m² | 27 m² | 30 m² | 33 m² | 36 m² |
|---|---|---|---|---|---|---|---|---|---|---|
| Standard table* | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 |
| Standard chair* | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 | 4 |
| Power socket (500W)* | 1 | 1 | 1 | 2 | 2 | 2 | 2 | 2 | 2 | 2 |
| Standard fascia board per open side* | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 |
| Number of free conference registrations per stand | 1 | 1 | 1 | 2 | 2 | 2 | 3 | 3 | 3 | 4 |
| Number of conference registrations at reduced exhibitor rate of €649 per stand | 1 | 2 | 2 | 2 | 3 | 3 | 3 | 4 | 4 | 4 |
* For Schell Scheme stands
Exhibitor entitlements
Pre-built shell scheme: all stands include a package of entitlements, including conference fee waivers, reduced registration rates, tables, chairs, power sockets, spotlights, standard fascia signs etc.
Space only: If you'd like to build your stand independently from scratch (with your external stand builder), you can also book exhibition space only at the cost of €725/m². This option is only available for stands of a minimum 18 m².
Please note: We do not issue 'exhibitor only' passes.
Stand out from the crowd
Rise above the rest by building a stand higher than the regular 2.5 m height. This option is available for independently built stands only (materials and set up cost at exhibitors' expense) at a minimum of 18 m². This extension is charged at 10% of the stand cost (+VAT).
For corner and peninsula stands of 18 m² and larger, you can choose to add hanging signs. This option is charged at 10% of the stand cost (+VAT) and does not include materials and cost for hanging.
Staff registration
Once your exhibition stand request has been confirmed, you can register your staff for the exhibition and conference when general registration opens in May 2023. Staff registration includes:
- Access to the exhibition
- Access to all sessions
- Access to all free networking events (pre-registration may be required)
- Lunches and coffee breaks on exhibition days (Wednesday-Friday)
Depending on the stand size purchased, one or more free conference registrations (fee waivers) and a limited number of conference registrations at a reduced rate are included with each package. Please see the Terms and Conditions for the full list of inclusions. You can purchase reduced rate registrations and additional non-reduced registrations through the exhibitor portal. Please email us for more information. If you would like to register for additional events such as campus experiences or other networking events (subject to availability), you can do so at an additional cost.