Frequently Asked Questions

When can we book an exhibition stand for the EAIE Exhibition?

Online booking for exhibition stands is open.

Is there a deadline to book an exhibition stand?

There is no official booking deadline for the exhibition and stands are sold on a first come – first served basis. Please note that there are different stand fees for early-bird (17 October 2018 to 28 February 2019), regular (1 March to 27 June 2019) and late stand booking (from 28 June 2019 onwards). The exhibition has been fully booked in the past, and we therefore recommend booking a stand early.

Can we book a stand size which is not listed on the website?

If you wish to book a different stand size (i.e. a larger group stand), you should mention this on your online booking form. Please be advised that this is subject to approval by ICWE, our exhibition partner. For further information please contact ICWE.

What is included in the cost of an exhibition stand?

Depending on the stand size, the cost of an exhibition stand includes one or more free conference registrations (fee waivers) and a limited number of conference registrations at the reduced exhibitor rate of €515. Furthermore, some standard equipment is included in the stand package such as chairs, table, waste paper basket, spotlights, power socket, carpet and stand ID sign. For further information, please see the exhibitor entitlements found in the 2019 ICWE Terms and Conditions, or contact ICWE, our exhibition partner.

Do you offer space only rates?

If you'd like to build your own stand from scratch, you can book exhibition space only at the cost of €509/m² (corner) and €519/m² (end of row). This option is available for stands of minimum 18 m². Please see the terms and conditions for details.

Can we choose our stand location?

It is not possible to choose your own stand location. You are welcome to advise on the online booking form whether you have any special location requests; i.e. within a certain country pavilion or close to another exhibitor. ICWE, our exhibition partner, will allocate the stands and try, wherever possible, to comply with the requests of the exhibitor. However, ICWE cannot guarantee that all wishes will be fulfilled.

Can we use an external stand builder to design and build our stand?

You are welcome to contract an external stand builder. Please contact ICWE, our exhibition partner, for further information as different rules and regulations may apply.

When can we set up our stand for the exhibition?

You will be able to set up your stand on Tuesday 24 September 2019; the exact times are to be confirmed.

What are the exhibition opening hours?

Wednesday 25 September 2019, 08:30–18:00*
Thursday 26 September 2019, 08:30–18:00*
Friday 27 September 2019, 09:00–13:30*
* Subject to final confirmation

I am an exhibitor. Do I have to register for the conference?

Yes, even though your exhibition stand has been booked, all exhibitor staff still need to register online.

When can I register for the conference?

Online registration is open. Your stand organiser will provide you with registration instructions.

Can we obtain ‘exhibitor only’ passes?

No, we do not issue ‘exhibitor only’ passes.

I am an exhibitor. Can I register for networking events?

Yes, exhibitors are welcome to register for any of the networking events taking place during the conference. Regular fees apply.

Can I invite guests to visit my exhibition stand?

No. Only paid conference participants can access the exhibition.