All professionals active in international higher education, regardless of experience level, are welcome to submit a proposal. You don't have to be an EAIE member to be eligible for submission. It is important that your proposal tackles a topic within the field of international higher education and represents diverse perspectives where more than one voice is included. To avoid the proposal being rejected, the international aspect within the proposal must be clear. 

Please review the differences between sessions, workshops, poster sessions and the Ignite© sessions in order to select the option best suited to your expertise and availability.  

All speakers must pay the participation fee and register for the conference. As the EAIE is a non-profit organisation, no subsidy is paid to session speakers. As a thank you for sharing their time and expertise however, speakers receive a special speaker-discount on the regular participation fee. We also offer a one-day reduced fee option to session speakers and poster speakers who will only be attending the day of their session. Those contributing as workshop facilitators can request a one-day fee waiver if they will only be attending the day of their workshop.  

• Sessions: two speakers + one chair 
• Posters: up to two speakers 
• Ignite© sessions: one speaker (no grouped proposals) 
• Workshops: two facilitators 

Each speaker or workshop facilitator can participate in a maximum of two accepted programme events (session, poster, ignite, workshop) at the conference, only one of which may be a workshop. 

Overall diversity of speakers and institutions represented in sessions at the conference is taken into account for the final selection of sessions, therefore it is strongly recommended that the panel consists of speakers from different countries or institutions. Failure to meet these recommendations may result in the proposal being rejected.

The deadline for submitting proposals for workshops, sessions, posters and Ignite sessions is 03 November 2025 17:00 CET. It will not be possible to submit proposals after this date. By logging into the session proposal portal, you can return to your saved proposal and make changes until the deadline, even if it has already been submitted. 

The EAIE’s Conference Programme Committee (CPC), together with the Professional Development Committee (PDC) and the EAIE Thematic Committees, play an active role in reviewing and deciding upon the final conference programme over the winter months.  

The conference programme is curated to ensure the overall content offered is timely, relevant and high-quality, reflecting the full breadth of the field of internationalisation according to the EAIE’s taxonomy.  

In early March, submitters will be notified by e-mail of the outcome (acceptance or rejection) of their proposal. It is the responsibility of the submitter to inform all speakers listed of the outcome. Submitters of accepted proposals will be asked to confirm that they accept the Conference Programme Committee’s invitation to be a part of the conference programme. Please note that, in some cases, amendments must be made as a condition of acceptance. 

The EAIE Conference programme is a forum for learning and networking and is therefore non-commercial. Content presented at the EAIE Conference is offered to help professionals in the field to further internationalise their institution and develop new ideas. 

Under no circumstances should content presented be used for any direct or indirect promotion of a product, service, programme, university or other self-interest. Contact us for sponsorship and promotional opportunities at the EAIE Conference.