You can find answers to the most frequently asked questions about registration, the programme and the exhibiiton.
If you haven't found the answer to your question, please do not hesitate to contact the EAIE Office.
Early-bird registration opens on 29 May 2024.
Yes, even though your exhibition stand has been booked, all exhibitor staff still need to register online. Please get in touch with your stand contact person for registration instructions.
Yes. All speakers need to register for the conference, and will not be admitted unless they have been registered. Speakers receive a discount on their registration which is automatically taken into account when making your registration.
Yes. All Chairs need to register for the conference, and will not be admitted unless they have been registered.
The virtual platform will open to all registered participants in July 2024. Participants will receive an email about the platform launch with their login details.
No. Anyone involved in international higher education can attend the Annual EAIE Conference and Exhibition. However, EAIE members receive a significant discount on their conference fee and gain access to an exclusive EAIE Member Lounge onsite at the conference.
Membership to the EAIE is granted on an individual basis and, therefore, does not apply to institutions. Only participants who are members of the EAIE themselves will receive the member conference fee.
Please take a look at the information on the Registration section of our website.
Yes, everyone who would like to register for an EAIE event needs to create an account on the website. This is also the spot where you can share your preferences and opt in for certain mailing lists to keep up-to-date on all EAIE events including the conference.
The full programme will be published when registration opens on 29 May. The schedule at a glance is already available.
In order to exhibit at the EAIE Exhibition, you must first book a space with the EAIE. Once your space booking is confirmed, you can book a stand package with EA Exhibitions or opt for a Free Build design if your stand is larger than 24 m².
Exhibitors with 36 m² of space or smaller can book a Standard Shell Scheme or Premium Stand package. Please refer to the exhibitor kit for information on pricing and what is included in each package.
Exhibitors with 24 m² of space or larger can opt for a Free Build stand, ie they can design and build a custom stand design. Please reach out to EA Exhibitions to request a quote for a sustainable custom design option or select one of the available modular stand design packages in the Exhibitor Portal’s shop.
If you wish to book a different stand space size, please contact EAIE. Please be advised that this is subject to availability and location on the floorplan. The stand space size will be visible on the floor plan if you click on the stand.
Depending on the stand size, the cost of an exhibition stand space includes one or more free conference registrations and liability insurance.
All spaces that you book with EAIE are now space only. After your space is booked, you can book one of the stand packages with EA Exhibitions or opt for a Free Build stand if your stand size is 24 m² or larger. Please see the EAIE Terms and Conditions for details.
Yes, when booking a space you can see the location on the floor plan from the beginning and choose among available options. Please note that EAIE reserves the right to change the location of the stand.
Please be aware that when you put a space in your cart, it is still available for other exhibitors to book. Subject to availability, EAIE can make a reservation on the space (put it in option) for exhibitors for a limited amount of time. Please contact the EAIE for more information.
The invoice will be sent to the company email which is registered in your account directly after you place an order. You can also find your invoice in the ‘Invoice’ section of the Exhibitor Portal (Toddoo) after you place an order.
The space booking will be invoiced by EAIE and the stand packages will be invoiced by EA Exhibitions. The payment can be made by wire transfer, the bank details will be indicated on the invoice. Please contact EA Exhibitions directly if you want to pay the stand package invoice by credit card.
Your booking can be viewed in the Exhibitor Portal under 'My Booths'.
If you want to make any changes to your booking please contact EAIE.
Additional stand items can be purchased directly via the shop in the Exhibitor Portal.
Toddoo is the event management server you can use to book your space and stand package and find all the information for participating as an exhibitor at EAIE 2024. In the Exhibitor Portal, you can view available options for booking your space, stand packages, find exhibitor manual and technical information and purchase extra items such as furniture, audio-visual equipment and other items for your stand.
If you exhibited at the EAIE Rotterdam 2023, your organisation should have an account in Toddoo already. If you need to know the login details or who the main contact person from your organisation is, please contact us for assistance.
If you do not have an account in Toddoo, please go to the Exhibitor portal and follow the steps to create your account. Please watch this short video tutorial.
Please use the ‘Forgot Password’ button on the login page. If you already have an account but can’t log in to the Exhibitor Portal, please email Toddoo support.
You can change your organisation information in the exhibitor portal in your account information. Please click on the person icon on the top right corner of the portal and click on ‘Edit’. On the edit page you will be able to change your company information and (billing) address.
If your organisation is based in the EU and does not have a VAT number, please reach out to us and we will assist with setting up your Toddoo account. If you are having issues with validating your VAT number, please reach out to the Toddoo support team.
When experiencing any trouble with the portal please contact Toddoo support team and describe the issue as specific including screenshots if possible, in the email.
You are welcome to contract an external stand builder. Please contact EA Exhibitions for further information as different rules and regulations may apply.
The Exhibitor Manual is a comprehensive resource for our exhibitors provided by EA Exhibitions. The manual contains information about the exhibition schedule, additional exhibitor services, booth set-up and tear-down, graphic design orders, freight forwarding and much more.
You will be able to set up your stand on Tuesday, 17 September 2024 between 14:00 and 17:30 (subject to confirmation).
Wednesday, 18 September 2024 | 08:30–18:00 |
Thursday, 19 September 2024 | 08:30–18:00 |
Friday 20 September 2024 | 08:30–13:00 |
There will be a general limited free wireless internet at the EAIE Exhibition. This network will only be suitable for simple actions, such as checking e-mails, but not for downloading big amounts of data, streaming or showing online presentations.
There will be the opportunity to order an individual wired Internet connection, eg for downloading information or presentations through the Exhibitor Portal. No individual wireless internet networks are to be installed as these interfere with the overall network causing inconvenience to all other exhibitors and participants.
The EAIE has Public Liability insurance, providing coverage for exhibitors (Third-Party Liability). This is included in the space booking fee. This coverage is limited to Third-Party Liability only, meaning bodily injuries and/or property damage caused by a registered exhibitor to a third party.
Exhibitors are solely responsible for their own goods and properties, both private and/or their employer(s). The EAIE is not responsible and cannot be held liable for any loss, damage, or theft of your own belongings such as laptops, briefcases, purses etc. Personal items are not insured by any EAIE insurance. The EAIE highly recommends taking out fire and theft insurance, but it will not be checked and/or made compulsory. We advise taking out such insurance via your local insurance broker and/or checking coverage on your existing insurance(s).
Yes, even though your exhibition stand has been booked, all exhibitor representatives still need to register their participation online. Registration will open in May 2024.
The amount of free registrations included in the stand depends on the size, please see full list of entitlements per stand in EAIE Exhibition Terms and Conditions. The reduced exhibitor registrations are no longer included in the booking, and are compensated by increased number of fee waivers included in each space size.
All main stand contacts will receive the registration instructions and fee waiver codes by email. All participants, including exhibitors, can register via our website. Each registration is individual and needs to be completed from an individual EAIE account.
No, we do not issue ‘exhibitor only’ passes.
Yes, exhibitors are welcome to register for any of the networking events taking place during the conference. Regular fees apply for paid events.
No, only paid conference participants can access the exhibition.
You will be able to find and contact conference participants through the event's virtual platform.
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