Project Assistant
EAIE
As the Project Assistant, you will be an important member of our Projects and Insights team, supporting initiatives and projects across the organisation that range from volunteer engagement to operations, research, technology and more. You thrive in an international environment, are highly collaborative, and feel comfortable working independently when needed. You will join an organisation that is dynamic and committed to innovation, and we are looking for team members who can help support our growth. You will report to the Projects and Insights Manager and work closely with multiple teams across the organisation.
Responsibilities
- Supporting selected projects and tasks to ensure timely delivery and alignment with team needs
- Collaborating frequently with colleagues from different departments to support their project and administrative needs
- Communicating (via email, phone, in person) with volunteers of the EAIE and other stakeholders.
- Tracking and monitoring project progress by maintaining timelines, documentation and project boards in Monday.com, ensuring tasks and deadlines are clear and up to date
- Handling data entry and maintaining project records with accuracy
- Coordinating meetings by preparing agendas, taking notes and following up on action items
- Supporting new initiatives by coordinating tasks and maintaining project documentation
- Assisting with creating project updates and progress summaries for internal reporting
- Researching and providing information on various topics depending on the project
Requirements
- Work experience of at least one to two years in a similar position
- Minimum MBO degree (or equivalent) in a relevant field
- Excellent planning, administrative and organisational skills
- Strong interpersonal skills and a collaborative mindset
- Good written and verbal communication skills in English
- Experience with MS Office; familiarity with project tools like Monday.com is a plus
- Ability to travel at least once per year for the EAIE Conference and Exhibition
- A valid work permit and already living in the Netherlands and prepared to travel to the office in Amsterdam at least once per week
Your skills
- You’re a team player: You work well with people at all levels of the organisation to achieve shared goals. You can balance independent tasks with collaborative work and enjoy building strong connections across teams.
- You get things done and stay motivated: You have a ‘can-do’ attitude and follow through on tasks. You show initiative by being curious, willing to learn, and by contributing ideas for improving workflows.
- You pay attention to detail: You understand that your work forms the foundation of important documents and decisions. You ensure accuracy in data and quality assurance while working efficiently to deadlines.
- You plan and solve problems logically: You set goals and priorities, assess the actions, time, and resources needed, and approach challenges with a practical mindset to help keep projects on track.
Our benefits
The EAIE offers a stimulating hybrid work environment, a generous benefits package, and international colleagues who are dedicated to our mission. What more could you ask for? Maybe the inspiring atmosphere of The Social Hub Amsterdam City where we have our offices.
- Salary: starting full–time salary of €2.800- €3.000 gross per month, depending on education/work experience. This is a fulltime, 5 day per week (37.5 hours) role.
- A contract of twelve months will be offered initially with the expectation of extending. Preferably available to start as soon as possible.
- Work where you thrive: we work hybrid, one or two days a week in the office. Plus, we cover your working from home costs with a monthly net allowance of € 52.
- Work life balance: 25 days of holiday per year. Plus, a company-wide office closure of two weeks around Christmas.
- Retire in style: we contribute while you contribute to your pension scheme
- Ride the train: 100% of your public transportation is covered for travelling to/from work
- Health is wealth: 50% of your monthly health insurance coverage is covered.