Programme Assistant
EAIE
As our Programme Assistant, you support the Knowledge and Professional Development teams in the development of the Annual EAIE Conference programme of around 250 sessions and posters from 500+ speakers, and the year-round professional development activities. Combined, these learning events attract thousands of people from all around the world. You will work closely with the Professional Development Coordinator and the Conference Programme Coordinator to develop innovative and high-quality learning opportunities. You thrive in an international environment, are highly collaborative and feel comfortable working independently when needed. You will report to the Professional Development Manager.
Responsibilities
- Maintain the conference inbox for all programme related questions
- Support in communications for programme/training contributors and participants
- Collect, update and store programme contributor/trainer documentation, files and learning materials
- Maintain the online EAIE job board
- Support with the logistical aspects of conference sessions and training programmes
- Add programme events to internal systems, keeping information up-to-date
- Assist the team with producing meeting documents
- Communicate and share relevant information with other teams as needed
- Assist the Knowledge and Professional Development teams with ad-hoc projects
Requirement
- At least 1 year of experience in a similar position
- MBO / Associate Degree
- Great attention to detail
- Excellent written and verbal communication skills in English
- Excellent interpersonal skills
- Ability to travel within Europe occasionally
- A valid work permit and already living in the (wider) Amsterdam area with no restrictions to travel within the EU.
- Preferably available to start as soon as possible.
Your skills
- You get things done: You show great organisation, initiative, and have a can-do mentality to follow through on every request, no matter how big or small. You keep your cool under pressure and know how multitask and prioritise competing tasks. When you need help, you’re not afraid to ask.
- You care about the accuracy of your work. You understand that your work will form the foundation of many documents, decisions and communications. A keen eye for detail to ensure accurate data management, quality assurance and record-keeping are essential. Equally, you trust your work and are able to work efficiently and flexibly to deadlines without becoming tied down by triple-checking every figure
- You have great resilience and adaptability: You understand that the best-laid plans sometimes need to quickly adapt according to external circumstances and are willing to adapt, use your knowledge to connect the new dots and continue forwards. Your work attitude will always keep the participant journey in mind.
- You’re a people person: You can work with diplomacy and humility, understanding that programme contributors are volunteers.
- You’re a team player: You have the ability to work effectively with others. You enjoy engaging with colleagues from around the world and are respectful of different approaches to the work at hand.
Our benefits
The EAIE offers a stimulating hybrid work environment, a generous benefits package, and an international staff who are dedicated to our mission. What more could you ask for? Maybe the inspiring atmosphere of The Social Hub Amsterdam City where we have our offices.
- Salary: starting fulltime salary of €2.800 - €3.000 gross per month, depending on education/work experience. Part time role of 4 days/week (30 hrs). A contract of 12 months will be offered initially with expectation of extending. Preferably available to start as soon as possible.
- Work where you thrive: we work hybrid, one or two days a week in the office. Plus, we cover your working from home costs with a monthly net allowance of € 52,68.
- Work life Balance: 25 days of holiday per year. Plus, a company-wide office closure of two weeks around Christmas.
- Retire in style: we contribute while you contribute to your pension scheme.
- Ride the train: 100% of your public transportation is covered for travelling to/from work.
- Health is wealth: 50% of your monthly health insurance coverage is covered.
Application deadline: Wednesday 14th of January 2026
Qualifying candidates may be contacted before application deadline.
Who are we?
Founded in 1989, the European Association for International Education is the European centre for expertise, networking and resources in the internationalisation of higher education. We are a non-profit, member-led organisation serving individuals actively involved in the internationalisation of their institutions. We employ more than 40 international staff members and the official office working language is English.