All professionals active in international higher education, regardless of experience level, are welcome to submit a proposal. You don't have to be an EAIE member to be eligible for submission. It is important that your proposal addresses a topic in international higher education and incorporates diverse perspectives, including more than one voice. To avoid the proposal being rejected, the international aspect must be clear. 

Please review the differences between sessions, workshops, poster sessions and the Ignite© sessions in order to select the option best suited to your expertise and availability.  

Session proposals must be submitted by Monday, 02 November 2026 at 17:00 CET. No submissions or edits can be made after the deadline. Until then, you may return to your proposal and make changes through the proposal submission platform.

Yes. All speakers must pay the participation fee and register for the conference. As the EAIE is a non-profit organisation, no subsidy is paid to session speakers. However, as a thank-you for sharing their time and expertise, speakers receive a special speaker discount on the regular participation fee. We also offer a one-day reduced-fee option for session and poster speakers who will only be attending on the day of their session. Those contributing as workshop facilitators can request a one-day fee waiver if they will only be attending the day of their workshop.  

• Sessions: two speakers + one chair 
• Posters: up to two speakers 
• Ignite© sessions: one speaker (no grouped proposals) 
• Workshops: two facilitators 

Each speaker or workshop facilitator can participate in a maximum of two accepted programme events (session, poster, ignite, workshop) at the conference, only one of which may be a workshop. 

The overall geographic diversity and institutional diversity represented within a session panel at the conference is taken in to account for the final selection of sessions, as this encourages the sharing of diverse perspectives and experiences which is at the heart of the mission and vision of the EAIE. Therefore, please ensure that a session’s panel consists of speakers from different countries and institutions/organisations. Proposals that do not meet the speaker requirements may not be eligible for review. 

The EAIE’s Conference Programme Committee (CPC), together with the Professional Development Committee (PDC) and the EAIE Thematic Committees, play an active role in reviewing and deciding upon the final conference programme over the winter months.  

The conference programme is curated to ensure the overall content offered is timely, relevant and high-quality, reflecting the full breadth of the field of internationalisation according to the EAIE’s taxonomy.  

In early March, submitters will be notified by e-mail of the outcome (acceptance or rejection) of their proposal. It is the responsibility of the submitter to inform all speakers listed of the outcome. Submitters of accepted proposals will be asked to confirm that they accept the Conference Programme Committee’s invitation to be a part of the conference programme. Please note that, in some cases, amendments must be made as a condition of acceptance. 

The EAIE Conference programme is a forum for learning and networking and is therefore non-commercial. Content presented at the EAIE Conference is offered to help professionals in the field to further internationalise their institution and develop new ideas. 

Under no circumstances should content presented be used for any direct or indirect promotion of a product, service, programme, university or other self-interest. Contact us for sponsorship and promotional opportunities at the EAIE Conference. 

Both formats are discussion-based and take place around tables.

In a roundtable session, participants typically remain at the same table throughout the session. In a World Café, participants move between tables during structured discussion rounds, allowing ideas to be shared and built upon by different groups.

Visit the Session Types page for more detailed information about both formats.