EAIE Toulouse 2024

Discover how your organisation can exhibit at the EAIE Exhibition in Toulouse and benefit from unrivalled opportunities for forging global partnerships.

Why exhibit at the 2024 EAIE Exhibition?

Put your organisation on the map this September and reach thousands of higher education professionals and key decision-makers gathering under one roof in Toulouse.  

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Promote your services
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Reach an engaged audience 
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Build new partnerships
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Be a sustainable frontrunner

Build partnerships

The EAIE Exhibition is the global meeting place for you to develop partnerships, increase your visibility and reach a diverse group of international higher education professionals.

See who is exhibiting

3 easy steps to book a stand

In partnership with EA Exhibitions, our stand-booking process was streamlined and now includes flexible stand packages and a range of sustainable options to reduce your environmental impact and enhance your organisation's positive contributions.

Step 1: Watch the Toddoo tutorial

Watch the Toddoo Exhibitor Portal tutorial and follow the steps to access it and book your space and stand design, along with any extras you need.

Step 2: Pick a prime spot

Location matters when it comes to putting your organisation in the spotlight! Select available stand space on the floorplan and book it with the EAIE. Spaces are filled up on a first come, first served basis.

Step 3: Choose a stand design

EA Exhibitions provides a range of stand options for you to choose from and build the space that best showcases your organisation. Add value to your stand by booking a Premium package or support the EAIE's goals to become more sustainable and secure your Modular Stand Design today.


 

EAIE Exhibition at a glance

Pricing and packages

 

Early-bird: December 2023 to 03 March 2024
Regular: 04 March 2024 to 30 June 2024
Late (regular fee + additional late charge): 01 July 2024 to 25 August 2024

 

Pricing

Pricing

Size

Row 

Corner/Peninsula/Island (+10%) 
Raw space per m²  €630 €693

Prices shown are early-bird rates exclusive of VAT. The prices do not include a stand package. View the full Terms and Conditions.

Space pricing 

Size Row stand Corner/Peninsula/ Island stand
9 €5670 €6237
12 €7560 €8316
15 €9450 €10,395
18 €11,340 €12,474
21 €13,230 €14,553
24 €15,120 €16,632
27 €17,010 €18,711
30 €18,900 €20,790
33 €20,790 €22,869
36 €22,680 €24,948

The prices above are for space booking only and do not include a stand or furniture.  

Stand packages

You can purchase your stand design package through EA Exhibitions once you book your stand space on the EAIE Exhibition floor plan. Both purchasing a space and a stand design take place in the Exhibitor Portal Toddoo.  

Spaces that are 36m² or smaller can book a Basic Shell Scheme or Premium Stand package. Please refer to the Exhibitor Kit for the most up-to-date pricing information and see what each package includes.  

Spaces that are 24m² or larger can opt for a Free Build stand, ie a stand with a custom design and build. Please contact EA Exhibitions to request a quote for a sustainable custom design option or select one of the available modular stand design packages in the shop in the Exhibitor portal.   

Exhibitor staff registration entitlements

All space bookings have a number of free conference registrations included to register your exhibitor staff. Please see the free registrations entitlements per stand size below:

Stand size

9 m² 12 m² 15 m² 18 m² 21 m² 24 m² 27 m² 30 m² 33 m² 36 m²
Registrations per stand  2 2 2 3 3 4 4 5 5 6

Stands larger than 36 m² have one registration per 6 m² of booked space included.  

EAIE no longer offers reduced registration fees for exhibitors. In compensation, the amount of free registrations included has been increased per square metre.  

You can register your staff for the Exhibition and Conference when general registration opens in late May 2024. Staff registration includes: 

  • Access to the Exhibition 
  • Access to all sessions 
  • Access to all free networking events (pre-registration may be required) 
  • Lunches and coffee breaks on exhibition days (Wednesday–Friday) 

If you would like to register for additional events such as Campus Experiences or other networking events (subject to availability), you can do so at an additional cost.   

Please note: We do not issue 'exhibitor only' passes. 

Add-ons for Free Build stands

Rise above the rest by building a stand higher than the regular 2.5 m height. This option is available for Free Build stands (materials and set up cost at exhibitors' expense). This extension is charged at 10% of the stand cost (+VAT).  
 
Free Build stands can also opt to add hanging signs. This option is charged at 10% of the stand cost (+VAT) and does not include materials and cost for hanging.  

Do you have questions?

Please visit the Frequently Asked Questions page for more information.

 

Elevate your brand in Toulouse

Do you want your brand or organisation to be seen at Europe’s largest international higher education conference? Learn more about sponsorship options and join us at #EAIE2024.

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