EAIE Gothenburg 2025
Key dates
Early-bird registration: 28 May to 27 June 2025 (17:00 CEST)
Regular registration: 28 June to 29 August 2025 (17:00 CEST)
Late registration: 30 August to 12 September 2025
Registration rates
Payment is required upon registration. We accept Visa, Mastercard, JCB, American Express and select Maestro cards. All payments must be made in Euros (€). Please note that payment by bank transfer is not available for EAIE events.
As per local regulations, the registration fees and pricing for additional events this year are subject to a 25% VAT in addition to the prices listed below. The EAIE has worked on minimising the impact of this cost by reducing the conference fees. However, the increase is beyond our control and in compliance with Swedish tax laws.
| Participant type | Early-bird | Regular | Late |
|---|---|---|---|
| EAIE member | €699 | €784 | €834 |
| Non-member | €919 | €999 | €1049 |
| Chair/speaker | €614 | €614 | €614 |
| Lower-income country* | €519 | €519 | €519 |
| African country** | €329 | €329 | €329 |
| Day ticket*** | €454 | €454 | €454 |
*Lower-income country: If you are working in a country classified as a ‘low-income economy’ or ‘lower-middle-income economy’ by the World Bank, you qualify for a reduced conference rate. This rate is applied automatically upon registration.
**African country: We are committed to strengthening partnership between Africa and Europe and will continue to offer a reduced conference rate for participants who live and work in an African country. This rate is applied automatically upon registration.
***Day tickets: Please note that day tickets grant access to the conference for one day only. If you plan to attend multiple days, a full conference ticket is required. Day tickets will be available for purchase at the end of August.
What’s included in my conference fee?
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Conference sessions (such as panel, poster, Ignite, Campfire)
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Tea and coffee on Wednesday, Thursday, and Friday
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Lunch on Wednesday and Thursday
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Opening Plenary
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Closing Plenary and Luncheon
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Access to the EAIE Exhibition
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Access to the new conference app
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Complimentary subscription to the EAIE Community Platform for the rest of 2025
What costs extra?
- Workshops on Tuesday
- Campus Experiences on Tuesday
- Opening Reception
- EAIE Networking Events on Wednesday and Thursday evening
- Other networking events such as Netwalking and morning fitness activities
Badge collection
All participants must collect their badges before the workshops, sessions, Netwalking activity, and Opening Reception on Tuesday. A QR code will be sent by email, please make sure you have it at hand on your device at the badge collection points. Please note that it is not possible to collect badges on behalf of other attendees.
Exclusive member offers
As an EAIE member, you’ll enjoy exclusive perks throughout the conference week designed to elevate your experience and personal growth, including:
- Access to the exclusive Member Lounge, with extra seating, meeting areas, refreshments and even massages. New this year: book a 15-minute personal coaching session with a professional coach, right in the lounge — sessions are limited.
- Join member-only professional development sessions on Tuesday to gain practical tips on expanding your network, boosting your LinkedIn visibility and strengthening your leadership skills. Pre-registration is required when registering for the conference, and spaces are limited.
- Connect with fellow members at the member-only Fika afternoon tea on Tuesday afternoon for a relaxed, informal way to kick off the week. No registration is required; just bring your conference badge.
- Plus, pick up your exclusive member pin and a themed desk calendar to keep you inspired all year long.
FEDORA travel bursary for student guidance/counselling professionals
The health and well-being of (international) students is high on the list of priorities of higher education institutions. For professionals working in this field, gaining and sharing knowledge with peers in an international context is an excellent way to learn from best practices and build a network. It can be complicated to participate in such professional development activities, however, as employers do not always have funds available for international (conference) visits.
The EAIE, in its aim to provide an inclusive platform for the international higher education sector, has established a fund for travel bursaries for (international) student counselling/guidance professionals. The bursary can be used towards travel and accommodation costs at the EAIE Annual Conference & Exhibition.
Eligible applicants:
- International student counselling/guidance professionals in higher education who are registered/will register for the EAIE conference.
- Preference may be given to individuals presenting one or more of the following profiles:
- First-time EAIE Conference attendees
- Early career professionals (30 years old or younger)
- Individuals who identify as a member of an underrepresented group or serving underrepresented student populations in their work
- Consideration may also be given to other professionals working in the area of student guidance/counselling who are unable to access institutional or other funding.
Travel bursary coverage:
- Accommodation and/or travel costs related to the EAIE conference
- Allowance will be granted based on actual costs (receipts) for a maximum of 1,000 Euros
- The allowance will be paid after approval of these costs after the conference.
How to apply?
- Send an e-mail to [email protected] including your CV and a brief statement presenting your profile and your motivation for applying for the travel bursary before the close of the early-bird conference registration deadline, 27 June, 2025.
- Applicants will be notified of the outcome within 2 weeks of this deadline.
Workshops
Conference participants can add a workshop to their booking for an additional fee. These half or full day workshop take place on the Tuesday of the conference week and are an efficient way to work on professional development while networking with fellow participants before the session begin on Wednesday.
As per local regulations, the registration fees and pricing for additional events this year are subject to a 25% VAT in addition to the prices listed below.
| EAIE Member | Non-member | |
|---|---|---|
| Workshop (half day) | €200 | €300 |
| Workshop (full day) | €300 | €400 |
Extra activities
These extra activities can be booked while registering for the conference or after, by adding them to a booking. Participants can choose as many activities as they prefer as long as the timings don't overlap.
As per local regulations, the registration fees and pricing for additional events this year are subject to a 25% VAT in addition to the prices listed below.
| Event | Price |
|---|---|
| Opening Reception | €10 |
| Morning Exercise | €10 |
| Early-bird Yoga | €10 |
| Social Outreach: Every litter bit helps! | €20 |
| Young professionals dinner | €20 |
| EAIE Networking Event (per event) | €25 |
| Campus Showcase | €25 |
| Campus Tour | €55 |
Terms & Conditions
The following information outlines the cancellation policy for conference participants as stated in the official EAIE Terms and Conditions.
| No charge | 50% of registration fee | Full fee |
|---|---|---|
| By 22 July 2025 | Between 23 July and 19 August | After 20 August |
Refunds due to participant cancellation will be processed after the event. Please refer to the general EAIE Terms and Conditions for more information.
If you require a visa to travel to Sweden, we strongly recommend checking the official visa guidelines provided by Visit Sweden and applying well in advance. Obtaining a visa and all the associated costs is the sole responsibility of the participant. The EAIE cannot assist in the visa application process other than in the issue of a letter of ‘invitation to attend’. This letter is issues only after full payment has been received and serves as a supporting document, but it does not guarantee visa approval. No exceptions will be made to the cancellation and refund policy in the event of a declined visa application.
Frequently asked questions
What are the key registration dates and deadlines?
Early-bird registration: 28 May to 27 June 2025
Regular registration: 28 June to 29 August 2025
Late registration: 30 August to 12 September 2025
How can I register?
Create an account
Everyone who wants to register for an EAIE event must create an account on the website. This is also the spot where you can share your preferences and opt-in for certain mailing lists to keep up-to-date on all EAIE events, including the conference.
Everyone is welcome
Anyone involved in international higher education can attend the Annual EAIE Conference and Exhibition. However, EAIE members receive a significant discount on their conference fee and get access to an exclusive EAIE Member Lounge at the conference. You can become a member during the conference registration process.
Pre-registration for activities and networking
Sessions are open to everybody who has paid the event registration fee, pre-registration is not needed. However, we would suggest arriving early to any sessions you are interested in as there is limited space. You do need to pre-book and pay in advance for workshops, Campus Experiences and networking events.
Modifying your booking
You can add or remove Campus Experiences, workshops, networking events and wellness activities.
Why is the VAT so high this year?
Sweden has a standard VAT rate of 25%, which is relatively high compared to many other countries due to Sweden’s social welfare system, which funds healthcare, education and infrastructure. VAT is one of the key sources of revenue for these government services. The EAIE has worked on minimising the impact of this cost by reducing the conference fees. However, the increase is beyond our control and in compliance with Swedish tax laws.
Why do I need to register for the Opening Reception?
From this year onward, we are introducing a small registration fee for the Opening Reception. We are thrilled to bring you an awe-inspiring networking event in a fantastic location, and with this small fee, we can organise an even better event.
Will there be day tickets?
Yes, day tickets will be available starting in August. Please note that day tickets grant access to the conference for one day only. A full conference ticket is required if you plan to attend multiple days.
How can I make a payment?
Payment is required online upon registration. Payment options: Visa, Mastercard, American Express, JCB and some Maestro. Payment by bank transfer is not possible for EAIE events.
Can I get a refund or transfer my registration to a colleague?
Registration transfers are not possible. If you can no longer attend the conference, you may be able to cancel your registration and claim a refund in line with our cancellation policy. Please see our cancellation deadlines for requesting a refund.
Who is eligible for discounts?
Speakers, workshop facilitators, participants from African countries and low-income countries, and EAIE members are eligible for discounts. Please consult the pricing table above for more information.
For exhibitors, please get in touch with your stand contact person for registration instructions.
Please note: Every participant category mentioned above must be registered online before the event, and entrance will not be permitted without a valid registration.
How can I get support for my visa?
If you are eligible for a visa, please take a look at our Visa page and fill out our form to request a visa. Only registered participants will be able to see and send it the visa request.