EAIE Gothenburg 2025

1. Go to the App Store (iOS) or Google Play Store (Android)
2. Search for EAIE Conference & Exhibition and download the free app.
3. Open the app and select the logo for the 35th Annual EAIE Conference & Exhibition
4. Enter the email address linked to your EAIE account and click "Email me a link"
5. Open the login email on your device and click "Log in now"

Once the event is loaded, you’re ready to log in and personalise your experience.

After downloading the app, you’ll need to log in to unlock all features, including messaging, scheduling, and networking.

• Open the app and go to Account in the top of the menu
• Enter the email address linked to your EAIE account and select Send link
• First-time users will be prompted to enter their first and last name
• Open the login email on your device and click Log in now
• Set your event preferences and start exploring the app!

If you're unsure how to navigate the app or use its features, check out the App Tips section in the app bottom menu. It offers helpful guidance on key functions like setting up your profile, building your schedule, and connecting with other participants.

Go to Account or select your name at the top of the main menu screen. From there, you can update your:

• Photo
• Bio
• Title
• Organisation
• Contact details
• Social media links

if you are using the desktop version of the app, you can adjust your account information by clicking your name of the top right of your main screen.

From the bottom menu, go to Programme. Use the filter icon (top right) to sort by date, topic, category, or keyword.

Select a session to view details and use the calendar icon to add it to your schedule.

Go to the menu icon at the bottom right and select Participants under Connect & network. Use the search bar to find participants by name, title or organisation.

To message someone, select their name and choose Send message. If the button isn’t visible, they haven’t signed in yet.

Would you like to see the list of participant organisations? Conference participants can view that list here. 

In order to schedule meetings, you will need to complete three steps:

1. Enable your profile in the participant directory

• Click on more and select your icon at the top of the page
• Where it says 'Event Preferences' click the 'Manage' button for EAIE 2025 Gothenburg
• Toggle on where it says 'Appear in social directory'

2. Manage your meeting availability

Your meeting calendar will work similarly to calendly. You will be able to indicate slots where you have availability throughout the Conference days. 

• Click on 'My meetings'
• Meetings slots are automatically created for 09 - 12 September in half hour blocks
• If there are slots you would not like to meet, you can click on that slot and mark it as 'unavailable'

3. Schedule your meetings

• Simply click 'Schedule a meeting'
• Search for participants with whom you would like to meet
• Find an open slot on their calendar and click 'Schedule Meeting'
• You will need to add a location, this is a free text field and can be edited later if the location changes
• You may add an additional message for the participant
• Click 'Schedule this Meeting' and you're all set! The other participant will receive a notification that you've booked a meeting with them

Important: 

• Meetings can only be scheduled 1:1 if you would like to add additional participants to your meeting you will need to let them know via chat
• You can only schedule meetings with participants who have logged into the app and agreed to be listed in the participant directory

1. Both users should tap the Scan QR Code button from the event’s main menu
2. One user points their scanner at the other user’s QR code
3. Once the QR code is scanned, the app will prompt the scanning user to add a quick note (optional)
4. Tap Confirm to complete the exchange
5. To view your connections, go to the menu icon at the bottom right and select My connections under Connect & Network. Here, you’ll find all your saved contacts — both participants and exhibitors

• iOS: Version 16.4 or later
• Android: Version 9.0 or later
• Search for: EAIE Conference & Exhibition

The app updates automatically. To refresh manually, go to More, scroll to the bottom, and tap the green arrow next to Last Update.

Yes! The EAIE Conference App works offline by storing the latest content from your last online session. It will automatically update the next time your device connects to the internet.

If you don’t have a smartphone or tablet, you can still access the app via the web version in your browser and enjoy most of the features.

When available, open a session and scroll to the Resources section to access materials. Handouts will be available after the event.

We understand it can be helpful to get support, but the app is for registered participants only. Please don’t share your login, as it’s linked to your personal data and use by others may go against our terms and GDPR regulations. This helps protect your data and ensures everyone’s experience stays secure and personal.