EAIE Gothenburg 2025

Create an account

Everyone who wants to register for an EAIE event must create an account on the website. This is also the spot where you can share your preferences and opt-in for certain mailing lists to keep up-to-date on all EAIE events, including the conference.

Everyone is welcome

Anyone involved in international higher education can attend the Annual EAIE Conference and Exhibition. However, EAIE members receive a significant discount on their conference fee and get access to an exclusive EAIE Member Lounge at the conference. You can become a member during the conference registration process. 

Pre-registration for activities and networking

Sessions are open to everybody who has paid the event registration fee, pre-registration is not needed. However, we would suggest arriving early to any sessions you are interested in as there is limited space. You do need to pre-book and pay in advance for workshops, Campus Experiences and networking events.

Modifying your booking

You can add or remove Campus Experiences, workshops, networking events and wellness activities. 

With over 200 sessions and activities to choose from, there’s something for everyone. Explore this year’s sessions, activities and inspiring keynotes by accessing the full programme schedule. 

1. Go to the App Store (iOS) or Google Play Store (Android)
2. Search for EAIE Conference & Exhibition and download the free app.
3. Open the app and select the logo for the 35th Annual EAIE Conference & Exhibition
4. Enter the email address linked to your EAIE account and click "Email me a link"
5. Open the login email on your device and click "Log in now"

Once the event is loaded, you’re ready to log in and personalise your experience.

After downloading the app, you’ll need to log in to unlock all features, including messaging, scheduling, and networking.

• Open the app and go to Account in the top of the menu
• Enter the email address linked to your EAIE account and select Send link
• First-time users will be prompted to enter their first and last name
• Open the login email on your device and click Log in now
• Set your event preferences and start exploring the app!

If you're unsure how to navigate the app or use its features, check out the App Tips section in the app bottom menu. It offers helpful guidance on key functions like setting up your profile, building your schedule, and connecting with other participants.

In order to schedule meetings, you will need to complete three steps:

1. Enable your profile in the participant directory

• Click on more and select your icon at the top of the page
• Where it says 'Event Preferences' click the 'Manage' button for EAIE 2025 Gothenburg
• Toggle on where it says 'Appear in social directory'

2. Manage your meeting availability

Your meeting calendar will work similarly to calendly. You will be able to indicate slots where you have availability throughout the Conference days. 

• Click on 'My meetings'
• Meetings slots are automatically created for 09 - 12 September in half hour blocks
• If there are slots you would not like to meet, you can click on that slot and mark it as 'unavailable'

3. Schedule your meetings

• Simply click 'Schedule a meeting'
• Search for participants with whom you would like to meet
• Find an open slot on their calendar and click 'Schedule Meeting'
• You will need to add a location, this is a free text field and can be edited later if the location changes
• You may add an additional message for the participant
• Click 'Schedule this Meeting' and you're all set! The other participant will receive a notification that you've booked a meeting with them

Important: 

• Meetings can only be scheduled 1:1 if you would like to add additional participants to your meeting you will need to let them know via chat
• You can only schedule meetings with participants who have logged into the app and agreed to be listed in the participant directory

You can secure your accommodation for EAIE Gothenburg 2025. We recommend checking our hotel partner's platform bnetwork, as they have the best deals for hotel rooms for the conference days. If you wish to stay before or after the event, it’s also possible - please contact bnetwork directly for assistance.

Yes, both individual and group bookings can be arranged through our official accommodation partner, bnetwork. 

For individual and small groups (up to 9 rooms) reservations, bookings can be made directly online on the bnetwork booking tool, which offers good deals for a wide range of hotels in Gothenburg. For group bookings of 10 rooms or more, please contact bnetwork at [email protected] for up-to-date availability and assistance with your reservation.