Frequently Asked Questions

If you haven't found the answer to your question, please do not hesitate to contact the EAIE Office.

Do I have to be a member in order to attend the conference?

No. Anyone can attend the Annual EAIE Conference. However, EAIE members receive a significant discount on their conference fee. Become a member now or you can become a member as a part of the conference registration process.

When do I need to create a new account?

In order to register for any EAIE event, become a member or join our mailing list, you will first need to create an account. You only need to do this once, so if you have attended an EAIE event in the past, or are currently on our mailing list, you will already have an account. If you have changed jobs, simply send us an e-mail with your new details – there is no need to create a new account. Please contact the EAIE Office if you have any questions.

I have lost/forgotten my password. Should I create a new account?

No, it is not necessary to create a new account. You can reset your password using our password reset form or if you are still experiencing difficulties please contact the EAIE Office and one of our staff members will reset your login details for you.

Do I receive a confirmation of my registration?

Yes. A confirmation e-mail will be sent to you, which consists of an itemised list of all the activities for which you are registered as well as a barcode that facilitates the printing of your name badge. This is automatically sent to you when your registration has been processed by the EAIE Office. Please take this confirmation with you to the conference venue.

Can I modify my registration?

Participants who register for the conference after 28 August can select to add a workshop to their schedule during the online registration process. Already registered? You can modify your registration to add a workshop by contacting the EAIE Office

What items can I modify in my registration?

You can no longer modify your registration to add or remove campus experiences and networking events. Participants can modify their registration to add a workshop by contacting the EAIE Office. The cancellation deadline for the conference and all activities was 23 August; 17:00 CEST.

I am an exhibitor. Do I have to register?

Yes, even though your exhibition booth has been booked, all exhibitor staff still need to register online. Please be in touch with your stand contact person for registration instructions.

I am an exhibitor. Can I register for networking events?

Yes. Exhibitors are welcome to register for any of the networking events taking place during the conference. Regular fees apply.

I am a speaker. Do I have to register for the conference?

Yes. All speakers need to register for the conference, and will not be admitted unless they have been registered.

I am a Chair for a session or workshop. Do I have to register for the conference?

Yes. All session or workshop Chairs need to register for the conference, and will not be admitted unless they have been registered.

What is included in the conference fee?

This depends on whether you are a participant, an exhibitor or a speaker. Please read the Fees & Payment section for details.

Is there a discount if more colleagues from the same institution attend?

No. The conference participation fee is priced per person, and no discounts will be given for group bookings.

My university is a member of the EAIE. Why do I not benefit from the member fee?

Membership to the EAIE is done on an individual basis and, therefore, does not apply to institutions. Only participants who are members of the EAIE themselves will be awarded the member conference fee.

How can I make my payment?

Payment is required online upon registration. Payment options: Visa, Mastercard, American Express, JCB and some Maestro. Payment by bank transfer is not possible for EAIE events.

I have registered but am unable to attend. Can I get a refund?

Please see our cancellation deadlines.

Will the EAIE help me get a visa to participate in the conference?

The EAIE will issue visa invitation letters to participants from countries requiring a visa to enter Switzerland, but only upon receipt of full payment of conference registration. Please review our section on visas.

How accessible is the conference and Geneva in general for people with reduced mobility?

Geneva is a modern and generally accessible city. For more information on acessibility at the conference centre and other venues throughout the city, please download this document.