Antwerp

After 21 august you can only register and pay at the On-Site Registration and Payments Desk in Antwerp. On-site registration, and changes to your current registration are possible in Building D at the following times:

Opening times of conference registration desks:

Tuesday 9 September 18:00-21:00

Wednesday 10 September 08:00-19:00

Thursday 11 September 07:30-17:00

Friday 12 September 08.00-18.00

Saturday 13 September 09.30-17.00

Last-minute registration for some events is possible in Antwerp.
Only cash and credit card payments are accepted on-site.

Payment of conference fee
Payment in full is due before the conference. Bring proof of payment for transactions from late August and September.

Conference fees in euros

EAIE member 545

non-member 665

reduced rate -

speaker/chair participant 285

speaker/chair only no charge

Discount: If you are registering for the conference and you have never been a member, you can apply for EAIE membership (EUR 175) and you will receive an extra EUR 45 discount on your conference fee! NB: not applicable to reduced rate (already includes EAIE membership at reduced rate EUR 85) or speaker/chair only.

Deadlines

5 May On-line registration will open

20 June 'Early bird' conference registration closes

20 June Full payment (for visa invitation letter)

20 August On-line registration and payment closes

On-site registration

Conference venue:
City Campus of the
University of Antwerp, Building D Grote Kauwenberg 18
Antwerp

After 21 August you can only register and pay at the On-Site Registration and Payments Desk in Antwerp.

Cancellation conference registration
no cancellation charge on or before 20 June
EUR 50 cancellation charge 21 June to 20 August
full registration fee charged on or after 21 August

Sightseeing tours
Sightseeing tours can be booked through First Class International.

Accommodation
Hotel accommodation is also arranged by First Class International.
Unused hotel rooms will be released from EAIE block-booking on 31 July.

Get your badge at the Pre-Registration Desk
Registration will be held at the City Campus of the University of Antwerp, Building D, Grote Kauwenberg 18. Upon arrival, please go to the Pre-Registration Desk to collect your registration pack and most importantly, your name badge. You must have your name badge with you at all times for access to the conference facilities, including the exhibition, the sessions, and catering.

On-Site Registration and Payments Desk
If you want to register on-site in Antwerp instead of in advance via the EAIE website, please go to the On-Site Registration and Payments Desk in Building D. However, please note that registration on-line is cheaper (before the 'early bird' deadline) and it will save you time.

The small print�

Entitlements

Attendance at all conference sessions
Coffee and tea all day
Lunch on Wednesday, Thursday, Friday and Saturday
Opening Plenary and Reception*
Closing Event and Reception*
Access to the EAIE Exhibition

Speaker/chair only

Attendance at your conference session only
Coffee and tea on the day of your session
Lunch on the day of your session
Opening Plenary and Reception*
Closing Event and Reception*
Access to the EAIE Exhibition on the day of your session

Exhibitors

Access to the EAIE Exhibition
Coffee and tea all day
Lunch on Thursday, Friday and Saturday
Opening Plenary and Reception*
Closing Event and Reception*
(check on-site if tickets are available)

Please note that each Exhibition booth will receive one complimentary conference registration, which does not include fee-related special events, tours or accommodation. Exhibitors who are not registered as conference participants cannot attend any conference sessions, nor register for any seminars or workshops.

*Owing to the limited capacity of the venues, registration (at no charge) is required for the Opening Plenary and Reception; and the Closing Event and Reception. Only registered participants will have access to the Closing Event and Reception.

Reduced rate fee
(includes EAIE membership) If you are working in a country classified as a 'low-income economy' or 'lower-middle-income economy' by the World Bank , you may request registration as a reduced rate participant. The fee includes EAIE membership at the reduced rate of EUR 85! No further discounts are possible.

Payments
The EAIE Secretariat in Amsterdam only handles conference registrations, and does not deal with sightseeing tours or hotel reservations All payments made to the EAIE must be in euro (EUR). If you pay directly on-line via credit card you will receive an immediate EUR 5 discount. Otherwise, an invoice with payment instructions will be sent by e-mail separately. Payments should be made within 30 days of the invoice date and by 20 August 2008 at the latest. Please be advised that EAIE no longer has a current account with the Postbank. All payments should be made to EAIE's ABN-AMRO account as stated on the invoice.

Cancellations and refunds
Transfer of a registration to a colleague is free of charge, but must be requested in writing to the EAIE Secretariat at eaie@eaie.nl. If you cancel your registration, the following cancellation charges apply:

Cancellation on or before 20 June 2008: no charge
Cancellation from 21 June to 20 August 2008: EUR 50
Cancellation on or after 21 August 2008: full registration fee will be charged

Cancellations and requests for refunds must be made in writing to the EAIE Secretariat. If you have already paid your conference fee when you cancel, the EAIE will take the cancellation charge (if applicable) from your refund. If you have not yet paid your conference fee when you cancel, the EAIE will send you an invoice for the cancellation charge.

Visas
Please check if you require a visa, which can be obtained at the Belgian embassy or consulate in your country. To check if you need a visa, please visit www.diplomatie.be/en/travel/visa. Your embassy or consulate may require you to have an invitation letter before issuing a visa. The EAIE will only send invitation letters to those participants who have requested an invitation letter and paid the full registration fee before 20 June 2008. Please note that no exception is made in case your visa application was declined and you cancel your participation after the deadline of 21 August 2008. Please note that the EAIE does not give any further support in the visa application process other than an invitation letter. To obtain a visa remains the sole responsibility of the participant and s/he has to cover all costs resulting from the application process.